Introduction

[Provider Company] (hereafter known as the Provider) is pleased to submit a proposal for [Customer Company] (hereafter known as the Client) software development project for [specific development project description]. This proposal describes the technology, services, terms, and schedule for the above software development project.

About [Provider Company]

[Provider Company] is a top provider of software development and other professional IT services. We have over 10 years in the software development field and a long list of satisfied customers. We will be happy to provide additional references upon request.

We have a clear understanding of the development requirements, and we have the knowledge, skills and experience to successfully complete the project.

Services & Technology

The following section describes the services provided as part of the IT Consultancy:

1. The Provider will assign a lead consultant to oversee the engagement and serve as a single point for engagement communication. The Provider may also assign software developers, system/hardware engineers, and other IT specials as the requirements and needs dictate.

2. Resolve IT issues and make recommendations regarding the IT network, IT security, software/application, hardware, data, and integration as the scope and the goals of the engagement requires to achieve engagement goals.

3. Project work will be split between the Client and Provider facilities, however the Provider project manager will coordinate regular on-site visits on client premises for meetings, evaluations, observations, reviews, testing, and other project purposes as needed.

4. Provider will grant to the Client an unlimited, unrestricted, royalty-free, fully paid nonexclusive license to any software, documentation and information not produced or created by Provider as a result of the performance of work or services under this proposed engagement, however the Provider retains the copyright to above mentioned software, documentation, or information.

5. The Provider may utilize publicly distributed (open source) software for the solutions provided to Client, provided that it is either in the public domain or licensed for public distribution under terms that do not conflict with Client licensing.

Deliverables & Testing

The Provider will deliver the items determined during the Appraisal and Planning phase of the engagement. The deliverables list will be created and added as an addendum to this proposal or to the Work Agreement created at the acceptance of this proposal.

Verification

• "Verification" typically involves reviews and meetings to evaluate documents, plans, code, requirements, and specifications.
• This can be done with checklists, issues lists, walkthroughs, and inspection meetings.

Validation

• "Validation" typically involves actual testing and takes place after verifications are completed.
• The term “IV & V” refers to Independent Verification and Validation.

Walkthrough

• A “walkthrough” is an informal meeting for evaluation or informational purposes.
• Little or no preparation is usually required.

Inspection

• An "Inspection" is more formalized than a “walkthrough.” The subject of the inspection is typically a document such as a requirements spec or a test plan, and the purpose is to find problems and see what's missing, not to fix anything. Attendees should prepare for this type of meeting by reading through the document; most problems will be found during this preparation.

The result of the inspection meeting should be a written report. Thorough preparation for inspections is difficult, painstaking work, but is one of the most cost effective methods of ensuring quality.

The following is a short list of quality assurance principles:

• Test and QA activities start early in the software development life cycle.
• Quality is built into the solution: “Do it right the first time".
• Each step or phase is validated before moving ahead to the next step or phase.
• Repeatable processes are established and used by all like projects.
• Processes are continuously reviewed and improved.